Job Description

Business Office Administrator Location Hybrid remote in Falls Church, VA :

Provides coordination, support, and cohesiveness to the Falls Church office for CWS. Manage the day to day needs of a Hybrid working environment by taking ownership of activities, deliveries, and deliverables. Organize meetings and events, coordination with vendors, and internal teams to ensure the success of every activity. Provide administrative, project, and accounting support to our Accounting / Finance Group, Business Development Team, and our CEO.

This role will be Hybrid in nature, with a typical schedule of M / T / TH in the office and working remotely on W / F, some variation on this may be possible.

Key Tasks and Responsibilities

Office Administration:

• Manage the day-to-day activities of the Falls Church office environment, including coordination of mail or deliveries, ordering of supplies, scheduling of any maintenance, manage office access cards, and invoice review for office expenses

• Coordinate logistics and IT related issues for the office, employees, and supported vendors

• Provide a main point of contact for the Falls Church office

• Provide notary services as needed

• Plan and manage the holiday party, employee recognition activities, and other corporate events

• Coordinate the logistics for conferences, registrations, and exhibits

• Manage renewal process for LLC's, passports, memberships, and certifications

• Administrative and reporting support for CWS subsidiaries, LabSavvy Health, and CWS Mentor-Protégé organizations

Facility and Property Management:

• Serve as point of contact for real estate holdings

• Coordinate repairs for real estate holdings as needed

• Data entry into QuickBooks for real estate holdings

• Accounting and Bookkeeping support

• Coordinate with Accounting / Finance to achieve reporting for office and real estate holdings to the CEO

• Manage company or property settlements and lease agreements

• Draft legal documents, correspondence, real estate leases, and closings

• Assist in market analysis of rental and property listings

Executive Support: (limited Scope)

• Coordinate CEO's schedule and activities with family activities

• Schedule vehicle maintenance, travel arrangements, or personal appointments

• Process expense reporting, AMEX purchases, and time entry coordination for the CEO

Job Requirements:

Education & Experience

• Bachelor's Degree preferred

• 5+ years of related experience and/or knowledge of administration and office management practices and procedures

• Comprehensive knowledge of Microsoft Office applications (Word, Power Point, Excel, Outlook and Visio etc...)

• Proactive, self-motivated, organized team player with a high sense of urgency and ability to handle multiple projects

• Possess a positive, friendly, and professional demeanor

• Public Notary (or ability to become one)

• Access to transportation for an occasional errand

Other (Travel, Work Environment, DoD 8570 Requirements, Administrative Notes, etc.)

• Potential local travel is associated with this position

Computer World Services is an affirmative action and equal employment opportunity employer. Current employees and/or qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, disability, protected veteran status, genetic information or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Computer World Services is committed to the full inclusion of all qualified individuals. As part of this commitment, Computer World Services will ensure that individuals with disabilities (IWD) are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Aaron McClellan in Human Resources at

314.952.5138 or [email protected]. Get job alerts by email. Sign up now! Join Our Talent Network!

Job Snapshot

Employee Type

Full-Time

Location

Falls Church, VA (Hybrid)

Job Type

Accounting, Admin - Clerical, General Business

Experience

Not Specified

Date Posted

02/16/2024

Job ID

4158/3052/19974

Job Tags

Holiday work, Full time, Local area, Remote job,

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